Exhibitors

CONFERENCE:  
The IRC will hold its 53rd Annual Conference, ROCKIN' THROUGH THE PAGES, from October 19-20, 2021 at the Bank of Springfield Center, President Abraham Lincoln Hotel, and Wyndham Hotel in Springfield, Illinois.  Over 2,000 teachers, librarians, administrators, and other educators are expected to attend.  

EXHIBITORS:  
Items exhibited range from textbooks to educational supplies, clothing to jewelry, and much more!

EXHIBIT LOCATION:  
Bank of Springfield Center
1 Convention Center Plaza
Springfield, Illinois 62701

HOUSING:  
Hotel rooms are currently blocked for exhibitors at the President Abraham Lincoln Hotel, Wyndham Hotel, and other conference hotels.  Reservations must be made directly with the hotels.  An email with directions will be sent to you after your exhibitor registration form is received.   

SET-UP:
Monday, October 18.....5-9 PM

EXHIBIT HOURS:
Tuesday, October 19.....8 AM - 6 PM
Wednesday, October 20.....8 AM - 4 PM
Incentives for next year’s booth placement will be given to eligible exhibitors (excluding contractually obligated booths) who  do not dismantle booths until after hall closes on Friday.  

TEAR-DOWN:
Wednesday, October 20.......4-6 PM

ADVERTISING:
If your company is interested in new and innovative advertising opportunities, please let us know by March 15. More information will be available soon.
BOOTHS AVAILABLE:
All booth spaces will be assigned according to your listed preferences on a “first-come, first-served” basis.  The Exhibit Map in this packet shows the floor plan for the booths in the exhibit hall.

BOOTH INCLUDES:

Booth Size....................................10’ x 10’
Booth comes with:  one undraped 6’ x 2’ table, two chairs, 8’ high back drapes, 3’ high side drapes, and free Internet access.  Exhibitors may furnish their own table draperies as long as they reach the floor.  Additional tables and accessories can be rented from Excel Decorators, 3600 Winchester Road, Springfield, Illinois.  Excel will email exhibitors a packet with rental details approximately 45 days prior to the show.  

EXHIBIT FEES:

Booth Fee............................................$350
Booth fee is $400 if paid after August 15th.

Sponsor a Presenter...........................$100
Exhibitors can sponsor a presenter at the IRC Conference.  Presenters must submit a Program Proposal by March 1st.  Please see the Call for Program Proposals for more detailed information about the criteria for selection.  If the proposal is accepted by the Program Committee, the exhibitor’s company will be listed as a sponsor in the session description and on the acknowledgement page of the Program Book.  Exhibitors also have the option of placing the company’s logo at no extra cost.  If not accepted, the presenter fee will be returned. 

CANCELATION POLICY:
A full refund will be granted if a written request is received by August 15th.  If the request is received after August 15th but before September 15th, one half of the fee paid will be refunded.  No refunds will be granted after September 15th. 

 

For more information, contact us at [email protected]